K-12 Data Consulting

One partner. One data language. One truth for every family.

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Your Problem (sound familiar?)

• “Which spreadsheet is newest?” – nightly exports, shared drives, color-coded tabs…version chaos.

• “Just add it to the SIS” – but the SIS can’t ingest counselor notes, state uploads, or bus-route files.

• 2025-26 enrollment snapshot takes 4 people, 3 days, and a prayer.

• Board asks for “simple” attrition by zip-code; you email three vendors and still guess.

• State reporting errors = funding claw-backs.

• Teachers keep paper backup rosters because they don’t trust the screen.

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Our Service: Data Consulting that Puts Educators Back in Charge

Phase 1 – Listen, Map & Model

• Shadow your staff for one week; log every manual data touch.

• Inventory every source: assessments, SIS, LMS, transportation, finance, HR, after-school apps.

• Tag each field/function for quality, privacy level, and “last time anyone actually used it.”

• Star-schema that mirrors your business: student → enrollment → sections → attendance → outcomes.

Phase 2 – Create & Move

• Utilize map to build out ideal data flows.

• Determine "source of truth" in the data process

• Create district-owned data lake (AWS/GCP/Azure) with role-based access; no new vendor lock-in.

• Nightly sync or real-time API pipes; error queues visible in Slack/Teams.

• One-click CALPADS/CEDARS/CRDC exports; validation rules stop bad files before submission.

• Document process for importing data properly.

Phase 3 – Clean & Standardize

• Auto-detect schema drift; build codebook so “EL” always means English-Learner, not soccer’s “El” class.

• Run fuzzy-match scripts to merge 47 variations of “José García.”

• Enforce data priority "source of truth"

Phase 4 – Visualize & Act

• Principal/Admin dashboards: lead statuses, application failure, micro-event flags updated daily.

• Recruiter “one-pager” auto-emailed each Monday: new parent contacts, high value leads, new applications.

• Operations KPI deck auto-generated for board meetings.

Deliverables We Sign Up For

• Improvement on KPIs by 10-20%

• Data Quality Scorecard – ≥95 % accuracy within 90 days.

• Daily refresh on key metrics.

• Living data-dictionary your IT team can actually maintain.

• Training videos + office hours until staff say “we got this.”

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Tech Stack (we’re agnostic)

PowerSchool, SchoolMint, Alma, HubSpot, Salesforce, Airtable, Zapier/Make, Tableau, Python—open source first, license second.

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Next Step

Book a free 30-minute “Data Headache” call. Bring your ugliest export or reporting dashboard.

Stop reconciling. Start educating. Let’s make your data make sense.